Office Coordinator

Office Coordinator

Website freeagent FreeAgent

Are you:
passionate about people, and energised by those around you?
organised, proactive and willing to get involved in a variety of tasks?
quick to pick up new software and systems?
Meet FreeAgent 🚀
FreeAgent is one of the UK’s most popular online accounting apps, with over 110,000 customers. FreeAgent removes the stress and pain of dealing with business finances, allowing business owners to focus on running their business!

Our customers love FreeAgent. It is rated 4.7 on Trustpilot.

Our employees love FreeAgent. We are rated ⭐⭐⭐⭐⭐ on Glassdoor.

We believe in the power of a happy and diverse team and we’d love you to join us on this journey 🙏

The role 🦸
We’re hiring an Office Coordinator to join our friendly People Operations team. Being front of house you’ll enjoy ownership of your work helping our office run smoothly, while benefiting from the input of a highly supportive and collaborative team. Not afraid to shine, you’ll enjoy the opportunity to enhance our culture and refreshing working environment through your communications and helpful approach to all. As well as providing the warmest welcome for all our visitors, you’ll engage in some form with every FreeAgent employee and positively contribute to the overall employee experience.

Day-to-day, here’s what you can expect:
Providing day-to-day admin support in a fast-paced environment
Handling phone calls, meeting and greeting visitors
Ordering office catering and refreshments, set up and tidy meeting rooms
Looking after the anniversary and birthday calendar
Handle incoming/outgoing mail and arrange couriers
Stationery management and ordering of business cards
General office housekeeping (dishwasher/stocking fridges/tidy communal areas, fish tank)
Assisting in organising staff events, wellbeing initiatives
Help with onboarding new starts and offboarding leavers
Allocating office key fobs, assisting with general office security
Support the Office Manager and the wider People Operations team with ad hoc tasks and projects

You 🙌
You’ll have significant front of house or reception experience and enjoy playing a prominent role within any organisation
You’ll be willing to get involved with a wide variety of tasks
You’ll be proactive, instinctively able to reprioritise as each day unfolds
You’ll be comfortable working with Google Suite and able to learn new systems quickly
A warm, engaging and inclusive approach is essential to be successful in this role

Benefits 🎁
The annual salary for this role is £17,290 – £22,000 and you’ll be primarily based in our offices in Fountainbridge, Edinburgh. We provide a comprehensive package of employee benefits, such as 33 days holiday (increasing year on year!), private health care, life assurance, 5% matched pension contributions, and buy-as-you-earn share schemes. Find out more on our website.

The best place to work 👩🏽‍💻
We want people to be productive, to have career opportunities, to be focused on meaningful work and to have an excellent work/life balance. We value a diverse team, and we believe the variety of experiences and backgrounds in our team make us stronger. We believe in a learning culture and encourage self-development. We like to think we work smarter, not harder, and try to have fun doing it!

Applying for the role ✍
Our application process is simple: just upload your CV and answer a few questions about why you’re interested in this opportunity.

Our selection process includes a practical exercise, a phone call and virtual interviews held over Google Meet. We work hard to make the process as straightforward, transparent and enjoyable as possible.

We really want to emphasise our commitment to building an inclusive and diverse team! We strongly encourage applications from people with varied backgrounds and perspectives.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status or disability status.

To apply for this job please visit

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