Document Manager

Document Manager

Website Hymans Robertson LLP

Key responsibilities will include:

  • Responsible for the look and feel of the document, and for ensuring that it is produced to the expected quality on-time
  • Manage ‘document’ sub-project for any proposal – identify key dates / times and milestones, and continually re-enforce these to the project team; identify document-related risks to the Proposal Manager
  • Analyse customer’s RFP for ‘document’ requirements (e.g. printing / layout / packaging / delivery requirements)
  • Create ‘blank’ response template and populate with standard library content and bespoke content provided
  • by various contributors
  • Maintain version control as proposal is put together (i.e. able to provide a draft copy at any point; maintain a register of content ‘status’ at any point & identify missing content)
  • Proactively identify opportunities to use graphics and images to improve the proposal (working with proposal managers and designers)
  • Ensure final proposal is proofread, professionally laid-out and formatted, as well as prepared for client submission (electronic copies prepared, labelling / packaging prepared, on-line portal upload, etc)
  • Ensure contingency arrangements are in place and that the proposal is delivered on time, arranging and managing courier services as required
  • Manage relationships and liaise with external production companies
  • Develop and maintain standard document template(s)

​Skills and Qualifications:

  • Ideally, holding at least Foundation Level APMP accreditation
  • Experience of managing proposal documents, with a thorough understanding of the overall proposal management process
  • Higher English or equivalent
  • Very familiar with MS Office including MS Excel, MS
  • Powerpoint and experience of using SharePoint
  • High level of expertise in Word (including template creation, manipulation and development).

Personal Characteristics:

  • Able to manage multiple tasks efficiently and effectively – with clear plans in place with each
  • Good communication skills – comfortable working with the very senior managers we support
  • A ‘good eye for design’ – able to produce an attractive and well-laid-out document, as well as proactively identify opportunities to use graphics and images to improve the proposal
  • Able to provide simple graphics illustrations in PowerPoint and Word (experience of InDesign useful)
  • Able to establish an effective rapport with, influence and gain the confidence of internal staff (content contributors, sales people, senior consultants) as well as external providers (e.g. printers)
  • Works calmly under pressure and able to escalate risks to production and quality
  • Ideally, a skilled, experienced and trained proof-reader
  • Familiar with managing, producing and manipulating long and graphics-rich documents
  • Able to carry out basic diagnosis and correction of software and hardware problems (e.g. with Word, printers, laptops, etc)
  • Flexible
  • Enthusiasm for working in an intensive, deadline-driven and high-profile role.

Additional Responsibilities:

  • Support creation / design of slides for bid presentations, where appropriate
  • Develop tailored graphics / illustrations for inclusion in proposal

To apply for this job please visit hymans.current-vacancies.com.

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